Control Material Costs: A 30-Day Plan for Contractors
A dated 30-day plan to control material costs: pull your price history, set PO and matching rules, and walk into the supplier conversation with receipts.
By Emily10 min read
Tag
AP controls
16 articles tagged AP controls from the CheckMySupply invoice audit desk.
Who Manages Material Costs in a Contractor Business?
Who manages material costs in a contractor business, how to split buying, matching and price history across a 20-person shop, and when to hire for it.
By Emily9 min read
Export Purchase History From Your Supplier Portal
How to export purchase history from a supplier portal as a contractor, which fields you actually need, and what to do when the portal only hands you PDFs.
By Emily10 min read
QuickBooks Material Items Setup for Contractors
Most shops book material as one lump sum, which erases unit price history at the source. A QuickBooks contractor material items setup that keeps every price.
By Emily10 min read
Contractor Material Cost Software Stack, Layer by Layer
A contractor material cost software stack runs five layers, counter ticket to general ledger. Here is what owns each one, and the middle layer nobody buys.
By Emily10 min read
Material Shrinkage for Contractors: Theft or Bad Coding
Material shrinkage in construction is usually a job coding problem, not theft. Here is the four-test sequence that tells a contractor which one they have.
By Reena11 min read
Counter Purchases: Where Contractor Spend Control Dies
Counter purchases wreck contractor spend control: the ticket skips every check you own. Here is what a counter run bypasses and the fix that survives August.
By Reena9 min read
Truck Stock and Job Costing: Why Some Jobs Look Bad
Truck stock wrecks job costing for contractors because unallocated material lands on whichever job was open. Here is how to find it and how to fix it.
By Emily8 min read
How to Code Material Invoices to Job Cost Codes
Code material invoices to job cost codes without slowing the field down: capture the job at the counter. Here is the workflow that survives a busy week.
By Emily9 min read
Committed Cost vs Actual Cost in Construction Job Costing
Committed cost in construction job costing is money you have promised but have not yet been invoiced for. Here is how to see it before the invoice lands.
By Emily10 min read
Job Costing Material When Purchases Are Counter Runs
Job costing material counter purchases is the part textbooks skip. Here is a ticket-to-job system that works when half your material leaves on a will-call.
By Emily9 min read
Purchase Order Tolerance Thresholds: Chase It or Not
What purchase order tolerance threshold should you set? Published practice runs a few percent or a dollar cutoff. How to pick yours and what to always chase.
By Reena10 min read
The Contractor Invoice Control Process: Four Documents
A contractor invoice control process built on four documents: quote, PO, packing slip, invoice. Where each handoff leaks money, and how to close the gaps.
By Reena11 min read
2/10 Net 30 Discount Calculation: Check Your Supply House
The 2/10 net 30 supplier discount calculation runs on the pre-tax subtotal, not the invoice total. Here is the math, and how to check what you really got.
By Alex9 min read
Scanning Paper Supply-House Invoices From the Truck
Your invoices are paper and they live in the truck. What actually works for capturing them, what OCR gets wrong, and how to stop losing price history.
By Emily11 min read
Three-Way Match for Contractors, Without an AP Team
PO, packing slip, invoice. The AP control that catches most supply-house overcharges, rebuilt for a shop with one bookkeeper and a pile of paper tickets.
By Reena12 min read