Purchase Order Tolerance Thresholds: Chase It or Not
What purchase order tolerance threshold should you set? Published practice runs a few percent or a dollar cutoff. How to pick yours and what to always chase.
By Reena10 min read
Reena
Invoice Audit Desk
Reena works the audit desk at CheckMySupply, checking supply-house invoices line by line against quotes, purchase orders, and packing slips.
Core Charges and Environmental Fees on Your Invoice
A core charge is refundable, an environmental fee is not. How to read the core charge and environmental fee lines on a contractor invoice and claim deposits.
By Reena10 min read
Supplier Fuel Surcharges: What to Audit and Negotiate
Freight, delivery and supplier fuel surcharge lines move with diesel and nobody audits them. How the charge gets set, and what a contractor can negotiate.
By Reena11 min read
Supplier Credit Never Issued? How to Get It Posted
A supplier credit never issued to a contractor is invisible money. Track every promised credit from return to posted memo with a simple open-credit list.
By Reena10 min read
Invoice Quantity Does Not Match Delivery: The Fix
When the invoice quantity does not match delivery, the packing slip is your proof. The ten-minute weekly count that catches short shipments before you pay.
By Reena10 min read
The Contractor Invoice Control Process: Four Documents
A contractor invoice control process built on four documents: quote, PO, packing slip, invoice. Where each handoff leaks money, and how to close the gaps.
By Reena11 min read
Three-Way Match for Contractors, Without an AP Team
PO, packing slip, invoice. The AP control that catches most supply-house overcharges, rebuilt for a shop with one bookkeeper and a pile of paper tickets.
By Reena12 min read
Credit Request Email Template for Contractors
A short, polite credit request email your supply house will actually honor, plus what to attach, who to send it to, and how fast you need to send it.
By Reena12 min read
Supply House Restocking Fees: What They Can Charge
Published distributor policies set restocking minimums of 15% to 25%, and wire cuts and special orders usually cannot be returned at all. Know before you buy.
By Reena12 min read
How to Catch a Duplicate Supply-House Invoice
Paid the same supply-house invoice twice? It happens more than shops think. How duplicates get created, how to spot them, and how to get the credit back.
By Reena12 min read
Quote vs Invoice Mismatch: How to Catch It
The quote said one number and the invoice said another. Why supply-house quotes and invoices drift apart, and the two-minute check that catches it every time.
By Reena12 min read